Moving office can be a big and daunting task, but it doesn’t have to be stressful. If you know what to expect, you can make sure you and your employees are happy and productive in their new space.
Here are some tips for moving your office:
If you know you’re going to be moving office, start planning early on. This will help make sure your new office is ready when it needs to be, and it will allow you to take advantage of the situation doing the move, by having a clear out or getting rid of unwanted furniture.
You may need to start planning a couple of months in advance. This will you time to coordinate with your landlord or who owns your current office space and ensure that all employees are available during the move and arrange with the movers to get everything moved on time. You also need plenty of lead time so that employees can make new arrangements for getting to the new location if they depend on public transportation or friends and family for lifts to and from work.
When planning an office relocation, try to avoid having it take place during busy periods like the end of year or right before the summer holidays. This will help reduce stress on both employees and customers alike while also limiting downtime in your business operations during a critical moment in time when you may need every minute available!
Get Rid of Clutter
The first step in moving offices is to get rid of any unnecessary items that you don’t need anymore. Clean out your filing cabinets, shelves and drawers, so that you’re left with only the necessities. Then dispose of anything that’s broken or no longer needed.
If there are items that you’d like to keep but don’t have room for them in your new office, consider storing them or renting storage space until you can find somewhere suitable for them.
You should also think about whether any furniture or equipment needs replacing before moving day arrives. You might want to replace old desks or chairs with new ones that are more comfortable and ergonomic, which could be a good investment if they’ll last longer than their predecessors did. After all, changing your furniture during the move will be a smart move as it will ensure that you don’t have a cross over or double the amount of furniture needed at any other time.
An important thing to do is make sure you have all the correct documentation from your current landlord before you move out. This will include a check-out statement, which should detail any defects in the property and any outstanding payments you owe. It’s important to ensure that this is completed properly, as it could affect your insurance cover for the building if there are any discrepancies between what is stated on it and what actually exists.
Clean Both Offices
Once you have access to both offices, you should clean them thoroughly before moving. This will ensure that no dirt or damage is left behind and that any problems can be spotted before they become problematic later on down the line in your new office. Deep cleaning should be carried out in every room – including bathrooms and kitchens – as well as common areas such as meeting areas and corridors.
If you are looking for an office cleaning in London to help take away the stress of office cleaning, then please be sure to contact us. We have been providing office cleaning throughout the Capital for many years now, so we’re confident in saying that we can take the stress away from all your office cleaning needs.
Pack Up Computer Equipment & Desk Necessities
If possible, pack up computer equipment before it leaves your old location so that it doesn’t get damaged during transit. This includes monitors and printers as well as laptops and desktops. Try to make sure all cords are wrapped up tightly so they don’t get tangled during transit or damage furniture when being placed in new offices.
If possible you may wish to ask your employees to pack up their desk necessities to help make the move as smooth sailing as possible. It’s also wise to encourage your employees to have a clear out of their desks and belongings during packing to ensure nothing unnecessary comes to the new office.
Transport Your Office Furniture
Transporting all office furniture and goods can be a time consuming process, so make sure that you don’t rush it and take care not to damage anything while doing so. If possible, try to move items over at night when there are fewer people around as this will help minimise the risk of any damage caused by moving said heavy items. If you need any equipment or furniture for your new premises, try to move it on the day of the move itself if possible – this will save time once everything is in place. Don’t forget power sockets, IT equipment and anything else that might need plugging in!
Label all items that are being moved with the room where they belong — if there’s more than one person working in an office space, be sure everyone knows where their stuff goes so there aren’t any mixups when it comes time for unpacking!
Prepare Your Employees
Make sure everyone in your office knows about the move and what is expected of them. Give them plenty of notice so they can take time off if needed and have everything ready when the day comes. Make sure that you have a reliable contact within the company for all employees to reach out to with questions or concerns about the move.
Arrange communication with clients during the move. If there are any scheduled meetings or calls with clients or suppliers during the move itself, make sure these can be postponed until after everything is set up at the new premises.
For Office Cleaning During Your Relocation, Call C4 Cleaning
If you’re about to undergo an office relocation in the London area, then be sure to call on our experts at C4 Cleaning. We have been providing cleaning services throughout the Capital for many years now, so no matter if you’re in need of a deep clean or regular office cleaning in your new commercial space, we’re here to help.
Simply speak to our team today to find out more about our cleaning services including Floor Cleaning, Technical Cleaning, Rest Room Cleaning, Sanitise Cleaning and Window Cleaning, and how we can help cater to your needs.